Terms and Conditions

Terms and Conditions

Booking Procedure

The lead Guest making the booking warrants that he/she has the authority of all persons included in the reservation to make the booking on their behalf. The person making the booking must be 25 years of age or over and must send a copy of a Government issued photo ID along with a copy of the front and back of the credit card when making the booking. Only people listed on the registration form are permitted to stay in the vacation home. Check in instructions, driving directions and contact information for the local management company will be sent to the Guest no later than 14 days prior to the Guests arrival date. Carefree Vacation Homes, will not release property or entry instructions until full payment has been received.

Payment

A non-refundable $100.00 deposit is required to secure all reservations at the time of booking. Final payment for your vacation home is due no later than 10 weeks prior to arrival date. In the event of a booking being made within 10 weeks of the rental period, full payment will be required. By agreeing to pay the deposit or by making the full payment to Carefree Vacation Homes, the Guest fully accepts the terms and Conditions of their booking. If payment is not received in full by the Carefree Vacation Homes within the terms laid out, then Carefree Vacation Homes reserves the right to cancel the booking and any additional services, with forfeiture of Guests deposit. Other than pre-existing bookings, where the Guest has made a payment, Carefree Vacation Homes reserves the right to amend its rates at any time.

Changes to your Booking

If for any reason we have to change your vacation home, we will make every effort to ensure it is of the same standard or better, offering the same facilities. You have the option of either

1. Accepting the change.
2. Cancelling and taking a full refund.

Cancellation & Amendment Policy

If a Guest needs to cancel or amend their booking they must contact us as soon as possible. Any cancellations or amendments must be in writing. In addition to any charges imposed by the local Management Company, Carefree Vacation Homes will make a $25 charge to cover additional administration involved. The cancellation will become effective from the date it is received. If the Guest unfortunately needs to completely cancel their booking, the charges are detailed below.

Cancellation notice given:

More than 56 days prior to your arrival date – 20% deposit

56 to 30 days prior to your arrival date - 50% of the total rental

29 days or less - 100% of the total rental

Minimum Stay

The minimum stay varies by each vacation home, please check at the time of booking. Please note that stays of less than 7 nights will incur a departure fee to cover the cleaning of the vacation home at the end of the Guests stay. These charges vary by the size of the vacation home the Guest has rented.

Checking in and Out

Your vacation home check in time is after 4.00pm and you must vacate the vacation home no later than 10.00am on the day of your departure. If you would like to request an earlier check in time or a later departure time, please contact us at least 48 hours before your scheduled arrival or departure and we will do our best to accommodate your request, however, this cannot be guaranteed. There will be a charge for an early check in or late departure of $50. An additional charge will be added in the event that the local property management company is unable to access the property on your departure date at the stated check out time. This charge will be equivalent to the daily rental rate.

Damage Policy

Our reservations include a non-refundable accidental damage waiver fee of $89 which will cover the Guest up to $750 in accidental damages. If there are damages to the vacation home upon your arrival, you must email a damage report within 24 hours of your arrival with accompanying photographs.

Carefree Vacation Homes will keep details of the major credit card used to make the booking on file as security against damages not covered by the waiver, negligence or additional charges. The lead Guest acknowledges the authority of Carefree Vacation Homes to charge the credit card on file for any damages to the vacation home occupied by the card holder and his/her respective Guest not covered under the accidental damage waiver. Each Guest will be financially responsible for any damages done to the property beyond normal wear and tear on inspection by the local management company following Guests departure. If there is damage to, missing items or additional cleaning needed after the Guests departure, the lead Guest will be notified and the credit card on file will be charged. Photographic evidence of any damages or additional cleaning required will be forwarded to the Guest. This is accepted as part of the rental agreement and is not subject to change or negotiation.

Pool Heating

Pool heating is not guaranteed if you do not request it at the time of booking your vacation home.     IF THE OUTDOOR TEMPERATURE DROPS BELOW 55 DEGREES, THE ELECTRIC POOL HEATER WILL SHUT OFF AND WILL NOT COME ON AGAIN UNTIL THE AMBIENT AIR TEMPERATURE RISES ABOVE THIS TEMPERATURE

The pool heater is set to heat to 85 degrees and can take up to 2 days to reach this optimum temperature. The pool heater runs off the pool pump and operates between 8-12 hours daily and will start and shut off automatically.

Do not adjust or tamper with any of the pool equipment. You will be responsible for any damages and faults. If you experience any issues with the pool heater, please contact the local Management Company immediately to report the problem. Should the local Management Company find that pool heater controls have been adjusted, the Guest will be liable to reimburse for any excess utility costs. If you report a problem or make a complaint with the pool heating after your stay you will not receive any refund. If you have rented a vacation home with a spa please note it is not a Jacuzzi and is not designed to reach a higher temperature than the pool.

Pool Rules

Pools and spas are used at the Guests own risk and children under the age of 16 must be supervised at all times. If the vacation home has a safety fence it must be used at all times. If you choose to remove the safety fence you will assume all responsibility for any accidents during your stay.

Some homes provide pool blankets, please cover the pool at night to retain most of the heat generated. Remove the blanket and leave it inside the pool screened area during the day. Do not attempt to enter the pool when the blanket is still on, this is extremely dangerous and can lead to drowning.

Pets

Carefree Vacation Homes operates a strict "no pets" policy. Guests found bringing pets into the vacation home, or reported as having pets in the vacation home will be asked to vacate immediately with a $500 fine levied along with any costs involved with removing evidence of pets and with no refund of any monies paid.

 

 

Smoking

All of our vacation home rentals are strictly non-smoking. If it is found you have smoked in the home a $500 fine will be levied along with any costs involved in removing the evidence of smoking.

Force Majeure

In the case of "force majeure" it may be necessary to terminate your booking before the scheduled conclusion of your stay.  Such measures are very unlikely to occur, and unfortunately we will not be able to offer refunds, pay compensation, or reimburse you for any expenses you incur. We cannot be held responsible or accept liability where we are prevented from delivering our contractual obligations by "force majeure". These include, but are not limited to, war, threat of war, civil commotion or strife, hostilities, strikes and other industrial disputes, natural disaster, fire, acts of God, terrorist activities, technical difficulties with transportation, closure of ports or ferries, quarantine, epidemics, weather conditions, government action or other events outside our control. We recommend all travelers have some form of travel insurance, please check to make sure it covers you in case of some of these events.

Costs of Enforcement of this Agreement

In the event of any dispute between the parties to this Agreement, the prevailing party in such action shall recover from the non-prevailing party it's attorney's fees, paralegal fees, investigative fees, costs and interest through all appeals, bankruptcy, and collection efforts.

Governing Law and Jurisdiction

This agreement is governed by and is to be construed and enforced in accordance with, the laws of the State of Florida, without giving effect to the principles of comity or conflicts of laws thereof. Should litigation be commenced by either Carefree Vacation Homes or the Guest, these parties must commence such litigation in the federal or state courts with jurisdiction in Orange County, Florida. Each party consents to the exclusive jurisdiction and venue within the federal and state courts with jurisdiction in Orange County, Florida, for a resolution of all disputes arising out of the construction, interpretation, or enforcement of any term or provision within this agreement, and each party hereby waives the claim or defense that any such court in which any such litigation is properly commenced as provided for herein constitutes an inconvenient forum.

 

General

Parents must, at all times, supervise children inside the vacation home and when using the pool at their vacation home.

Carefree Vacation Homes accepts no responsibility or liability for failure of equipment, not limited to appliances, HVAC, pool equipment, etc., in the vacation home. Please contact the local Management Company to rectify the problem in a reasonable and timely manner.

Each property is privately owned. We act merely as a booking agent and can accept no responsibility for any injury, illness, death or other loss caused. We strongly recommend Guests secure trip insurance for the duration of their vacation.


The owners/Management Company reserves the right to enter the property at any time. Where possible, we will notify the Guest ahead of time.

In case of complaint you must contact the local Management Company before contacting us so the matter can be rectified as soon as possible. If you are not satisfied with the solution please make this known in writing. We will not accept liability for any dissatisfaction or other complaints not reported to us during your stay.

Due to Florida State fire regulations, the maximum occupancy of the vacation homes stated on our website must not be exceeded. Failure to comply with these regulations will result in immediate eviction and you will not be entitled to any refund.

Construction may occur in or around the development in which your home is located. Carefree Vacation Homes has no control over this, and accepts no liability for any inconvenience or disturbance that may be caused by such construction.

Some of the homes in the communities where we offer vacation home rentals are also used as primary residences. Quiet time is between 10pm – 8am and you are asked to show consideration during these hours to other residents. Please be aware of any parking restrictions within the community.

If the vacation home supplies toys, board games, games room equipment, baby equipment, BBQ’s etc. they are used at your own risk. We respectfully ask that you leave them in the condition that they were found in, for future Guests enjoyment.

If a BBQ is provided at the property for Guest use, it is the Guests responsibility to provide the gas and to clean the BBQ on departure. There will be a $50 charge if the local management company has to clean the BBQ after your departure. If a BBQ is not provided at the house, please enquire about renting one at the time of booking. Carefree Vacation Homes accepts no responsibility or liability for Guests use of the BBQ’s at the vacation home.

All vacation homes booked through Carefree Vacation Homes are done so strictly on a self-catering basis. The local Management Company will provide a minimum of one roll of toilet tissue and one soap per bathroom. It is the responsibility of the Guest to purchase any additional items they may require during their stay.

Each vacation home is supplied with clean linens & towels and will be inspected prior to the Guests arrival by the local Management Company. The home will be cleaned on the Guests departure.


In addition to our terms and conditions, you are also bound by the terms and conditions of the local Management Company that looks after the vacation home you have chosen to rent.

All web site descriptions are made in good faith and every care is taken to ensure their accuracy, however, no liability will be accepted in the event of any error.

Subletting, sharing or assigning is strictly prohibited.

All vacation homes receive periodic regular pest control treatment, however, insects and pests are inevitably present in the Florida climate. Carefree Vacation Homes cannot guarantee the total absence of insects or pests during the Guests stay.

This agreement is governed by the laws of the State of Florida and the United States without reference to conflicts of laws.

About Carefree Vacation Homes

Whether it is a long awaited vacation, family reunion, golf trip or a last minute getaway Carefree Vacation Homes have a variety of condos, townhouses and private pool homes in the Orlando Disney area that will suit your needs perfectly.

Contact Us

PO Box 135641, Clermont, FL 34713

+1 321 624 4025

arkcsinc@cfl.rr.com

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